The HCGT has a NO refund policy on all Memberships and Event Registrations purchased. The following Account Credit policy has been issued for Event Registrations only. Before withdrawing from a tournament please review our policies. All WD requests must be submitted via email to firstname.lastname@example.org. Your email will be returned within 48 hours. In the email please include the player’s name, reason for WD, and which option below you would like to choose. Please note that WD’s cannot be accepted over the phone and must be in writing. No exceptions will be made for any reason.
- Requests for Account Credit that are received prior to 13 days before the first round will be honored minus a $25 administration fee.
- Requests for Account Credit that are received between 12 – 7 days before the first round will be honored minus 50% of the entry fee.
- A transfer may be requested up until 7 days prior to the first round. Please note that you must transfer your entry fee to a tournament of equal or lesser value or you will be charged the remainder of the balance. Participants are limited to one transfer per calendar year.
- No credits or transfers will be issued if a participant cancels their entry 6 days or less prior to the first round. No exceptions will be made.
HCGT Withdrawal Policy
Due to the rising number of withdraws in collegiate golf, the HCGT has instituted the following withdrawal policy. Once the player has decided to withdraw he or she must report to the tournament director. If a player fails to report to the tournament staff prior to withdrawing, their WD will be considered unjustified. The tournament director will make a decision based on the information gathered from the player and his or her fellow group.
The player is obviously ill or has been injured and physically cannot finish the round. The player will receive a WD- Illness or Injury and will be listed next to the players name in the tournament results. Once the tournament director has issued a justified withdrawal, no further action will take place.
A questionable withdrawal is where the tournament director or staff cannot determine if a player is withdrawing for a legitimate reason. Once the tournament director has gathered all relevant information, the HCGT staff will decide whether the withdrawal is legit. The particular player will receive a WD and will be listed next to his or her name in the tournament results. Once a player has accumulated three questionable withdrawals, he or she will not be allowed to participate in the Tour Championship and will receive suspended membership.
An unjustified withdrawal is a situation where a player is clearly withdrawing due to poor play or lack of ambition. An unjustified withdrawal also includes withdrawing for any reason without notifying the tournament director. The HCGT takes unjustified withdrawals very seriously and will not be tolerated. An NC (No Card) or NS (No Show) will be issued next to the players name in the tournament results based on the situation. Once a player has accumulated two unjustified withdrawals, his or her membership will be suspended for the rest of the calendar year.